Privacy Policy

Avis de non-responsabilité juridique

Effective Date: 01 Jun 2025

Montreal Marathi Mandal (“MMM”, “we”, “us”, or “our”) is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website [www.montrealmarathimandal.ca] or interact with us through events, memberships, and communications.

By accessing or using our website, you consent to the terms outlined in this Privacy Policy.

1. What Information We Collect

We may collect the following personal information:

a. Personal Identifiers

Full name
Email address
Phone number
Mailing address
Age/date of birth (for membership category)
Emergency contact information (for event purposes)

b. Membership & Event Data

Membership registration details
Event participation or volunteer sign-ups
Payment details (via secure third-party processors only)

c. Technical Data

IP address
Browser type and version
Pages visited on our website
Date and time of visit

2. How We Use Your Information

Your data is used strictly for community and operational purposes, including:

Processing memberships and event registrations
Sending newsletters, event invitations, and updates
Managing payments and issuing receipts
Responding to your questions or feedback
Creating reports for internal planning (aggregated and non-identifiable)

We do not sell, trade, or rent your personal information to third parties.

3. How We Protect Your Information

We take your privacy seriously and implement appropriate security measures to protect your data, including:

Secure server and data storage practices
Restricted access to data (committee and authorized volunteers only)
Use of SSL (Secure Socket Layer) for data transmission
Regular backups and software updates

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

4. Use of Third-Party Services

We may use trusted third-party platforms (e.g., Google Forms, Eventbrite, Mailchimp, or Stripe) for:

Managing sign-ups or registrations
Sending communications
Collecting online payments

These platforms have their own privacy policies. We ensure that your data is shared only as necessary and with platforms that follow secure data practices.

5. Cookies and Analytics

Our website may use cookies and similar technologies to:

Improve user experience
Analyze website traffic through tools like Google Analytics

Cookies are small text files stored on your device. You can choose to disable cookies in your browser settings; however, this may affect the functionality of certain parts of the site.

6. Children’s Privacy

We do not knowingly collect personal data from children under the age of 13 without parental consent. For youth event participation or registrations, parental/guardian information will be required.

7. Access and Control of Your Information

You have the right to:

Request access to your personal information
Correct or update your details
Withdraw consent to receive communications
Request deletion of your data (where applicable)

To do so, please contact us at:
📧 marathimandalmontreal@gmail.com

We will respond to requests within 30 days in accordance with Canadian privacy laws, including Law 25 (Quebec) and PIPEDA.

8. Data Retention

We retain personal information only for as long as necessary:

To fulfill the purpose it was collected for (e.g., membership year)
To meet legal, accounting, or reporting requirements
To maintain accurate historical records of participation

9. Your Consent

By submitting your personal information to Montreal Marathi Mandal via the website or registration forms, you consent to the collection, use, and storage of your data as outlined in this policy.

10. Changes to this Privacy Policy

MMM may update this Privacy Policy from time to time to reflect changes in legislation or community needs. Any updates will be posted on this page with the revised effective date. Continued use of the website implies acceptance of the new policy.

11. Contact Us

If you have any questions, requests, or concerns regarding this Privacy Policy or how we handle your information, please reach out to:

📧 marathimandalmontreal@gmail.com
🌐 [www.montrealmarathimandal.ca]